Board of Trustees

Monday May 13, 2024 6:00pm

 

Call to Order: Loretta Sutherland called the meeting to order at 6:00.  Board members in attendance were Ruth Gerbig, Barb Hybarger, Kathy Bray, Floyd Barker and Alicia Hollingsworth.  Kim Riley, Director, and Harry Mohler, Architect, was also present.  Board member Laura Glunt, was absent.

 

Call for Quorum: Quorum was met.  

 

Unfinished Business

  1. Land – We should be closing on the land on May 22, 2024
  2. Bond issue – Discussed the meeting with Baker Tilly/Ice Miller. Harry will start attending every other month until we can moved forward more.

 

Reading and Approval of Minutes – Minutes for the April meeting stand approved as read.

 

Reading and Approval of Financial Report – Receipts – $22,295.25

Vouchers – $36,961.19

 

Approval of Bills: Ruth moved to approve the bills, Floyd seconded the motion.  Motion passed.

 

Report of the Director

  1. Programming updates – Programing report will be attached. Summer reading will start May 29th with a Foam Party for the kick-off. Summer reading is open to all ages.
  2. Attended meetings – Kim attended 0 town council meeting, 1 reorganization meeting, completed 1 hour of continuing ed webinars, attended the ribbon cutting for Centre Place and attended the meeting with Baker Tilly/Ice Miller.
  3. Acquisitions: 186 items added to our collection in April. 2593 physical items circulated in along with 1141 electronic items.  22 new cards were issued.
  4. Other – 1) Wynn has submitted his resignation and Kim gave an update on the replacement status.

 

Communications – None

New Business –
1) Kim has requested we started charging 10cents per page for faxes whether they are local/toll free or long distance since we now send them VOIP.  Kathy made a motion to accept the change to the Service Fee policy.  Alicia seconded.  Motion passed.
2) Kim passed out copies of the new policy book to all board members.
3) Kim shared a quote of $4862.34 for an air conditioner repair.  It was agreed that we need to keep these in working order till we can get a new bond.          

Public Input/Adjournment: We adjourned at 7:19pm
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Next board meeting – Monday June 10, 2024 at 6pm with an executive session at 5:30pm