Board of Trustees
Regular Monthly Meeting Monday
December 12, 2022 6pm
Call to Order: Loretta Sutherland, President, called the meeting to order at 6:00 pm.
Board members in attendance were Loretta Sutherland, Alicia Hollingsworth, Kathy Bray, Floyd Barker Ruth Gerbig, and Laura Glunt. Library Director Kim Riley and Architect Harry Mohler were also present. DeeDee Feeney was not present.
Call for Quorum: Quorum met
Reading and Approval of Minutes – Approved as read.
Reading and Approval of Financial Report – Receipts – $70,386.20 Claims – $30,776.01
Approval of Bills: Ruth moved to approve the financial report and bills and Alicia seconded. Motion passed.
Report of the Director
Programming updates: Programing updates will be attached with the minutes. (1) Bicentennial challenge 8/99 have completed. November reading challenge – 16/22 completed. Chandler Bragg & Kari Lee were the grand prize winners. No challenge for December. January and February will be the winter reading program for all ages. (2) Circulation is up 34% over last November. (3) Lindsay’s email newsletter has 26 recipients. (4) Hoopla has 11 new patrons and 35 items checked out last month.
Other – Makenzie Embry has been hired as a new page and is doing quite well.
Board education (news articles) – Paul Potee with Hamilton County Reports had a video on their Facebook page that mention Santa at SPL. Other articles were shared with the board.
Policy updates – Motion was made by Kathy and seconded by Ruth to elimate the Covid relief policy. Motion passed. Ruth made a motion to accept the 2023 Holiday schedule, fines & fees schedule and Capital Assets policy as presented and the Public Comments & Concerns policy as corrected. Motion was seconded by Laura. Motion passed.
Communications – none
Unfinished Business
- Land – Since we have not heard anything from Forestar regarding the purchase of the land, it was decided to go ahead and have Harry start plans for other options for our bond issue. Harry will present a few options at the January meeting. Loretta and Kim will attend the next Town Council meeting to let them know what is going on. Kim will also talk with our attorney, Anne Poindexter, about purchasing the property thru eminent domain. We are still interested in obtaining the land but cannot wait any longer on Forestar.
- Bond issue – Harry will move forward with plans.
- Long range plan – Tabled until January. Loretta & Kim will sit down and go over before then.
New Business
- Slate of Officers: Floyd moved and Kathy seconded to maintain the current officers for next
year. Motion passed. The slate will consist of:
President – Loretta Sutherland
Vice President – Ruth Gerbig
Secretary – DeeDee Feeney
Treasurer – Laura Glunt
Public Input/Adjournment – none
Adjournment 7:11pm