Board of Trustees

Monday December 11, 2023 6:00pm

 

Call to Order: Loretta Sutherland called the meeting to order at 6:00.  Board members in attendance were Ruth Gerbig, Kathy Bray, Barb Hybarger, Laura Glunt and Alicia Hollingsworth.  Board member Floyd Barker was absent. Kim Riley, Director and Harry Mohler, Architect were also present.

 

Call for Quorum: Quorum was met.  

 

Unfinished Business

  1. Land – Replatt has still not been recorded. Kim is to contact Scott Wyatt on Thursday if she hasn’t

heard anything before then.  Ruth made a motion to encumber $35,775.00 to pay for the land next year.

Kathy seconded.  Motion passed

  1. Bond issue – Harry presented a projected updated maintenance list and more discussion was held as to what we are wanting. Harry is waiting on land purchase to put more time and effort into our plans.
  2. c. Total eclipse – Tabled until January.

 

Reading and Approval of Minutes – Minutes stand approved as read.

 

Reading and Approval of Financial Report – Receipts – $80,489.23

Vouchers – $30,623.26

 

Approval of Bills: Ruth moved to approve the bills, Alicia seconded the motion.  Motion passed.

 

Report of the Director

  1. Programming updates – Programing report will be attached. Silent Auction began Dec. 1 and will conclude at the Ugly Sweater Bash on Dec. 16th. We have not sold many tickets but are getting bids on the items. Santa was be here on Dec. 2 with about 53 kids in attendance.
  2. Attended meetings – Kim attended 2 town council meetings, 1 eclipse meeting, and attended 5.5 hours continuing ed webinars.
  3. Acquisitions: 319 items added to our collection in November. 2339 physical items circulated in November along with 1335 electronic items.
  4. Other – 1) Kim asked the board to approve staff bonus this year. After discussion, Barb motioned to approve performance to budget raises of 3% of annual salary for all staff.  Kathy seconded.  Motion passed.  Bonus will be added to the December paychecks. 2) Kim shared with the board plans to work on bringing Dolly Parton’s Imagination Library to the area.  Details are still being worked out.  Cindy Durr will be our coordinator on this project. 3)  Our page position is open and we are accepting applications.

 

Communications – None received

 

 

New Business –

  1. Slate of Officers for 2024 (to be voted on in January)

                        President – Loretta Sutherland
Vice President – Ruth Gerbig
Secretary – Floyd Barker
Treasurer – Laura Glunt

  1. Policy Reviews – After review, a motion was made by Kathy Bray and seconded by Laura to
    approved with corrections the following policies:  (Motion passed)

2024 Holiday hours
2024 Fines and Fees
Capital Assets
Public comments & concerns
Unattended Children

                       

Public Input/Adjournment: We adjourned at 7:43

 

.
Next board meeting – Monday January 8, 2024 at 6pm