Board of Trustees

Regular Monthly Meeting Monday August 14, 2023 6pm

 

Call to Order: Loretta Sutherland called the meeting to order at 6:00.  Board members in attendance were Floyd Barker, Ruth Gerbig, Laura Glunt, Kathy Bray and Alicia Hollingsworth.

 

Call for Quorum: Quorum was met.  

 

Unfinished Business

  1. Land – The signed purchase agreement has been received. They should have the filing into the

plan commission in time for the Sept. 21st meeting.  They are also to have the lot mowed within the week.

  1. Bond issue – Kim will contact Harry to get an updated schedule and to contact Hamilton County to discuss drainage with the new property.
  2. Collection Development policy review – Ruth made a motion to accept the proposed revised collection development policy with changes as noted. Seconded by Laura. Motion passed.
  3. d) Survey – Kim presented a potential survey to be distributed to patron to help get a feel of what they want the library to look like as we grow. After a few changes, it was decided to have Lindsay prepare this for Survey Monkey along with our email list, Facebook, website, and paper copies at the desk.

 

Reading and Approval of Minutes – Minutes stand approved as read.

 

Reading and Approval of Financial Report – Receipts – $21,382.96

Vouchers – $105,537.50

 

Approval of Bills: Ruth moved to approve the bills, Kathy seconded the motion.  Motion passed.

 

Report of the Director

  1. Programming updates – Programming report; programing report will be attached.
  2. Attended meetings – Kim attended 1 town council meeting, 1 meeting with the DGLF for the budget, and attended 1 continuing ed webinars.
  3. Acquisitions: 194 items added to our acquisitions
  4. Other – 1) Budget and Salary Schedule was reviewed. The Public hearing will be in September and the October meeting is the adoption of the budget – we must have a quorum at both. 2) There are still some ongoing issues with the new courier but the State is hoping that will be worked out by the end of the week.  3) Kim would like to start accepting credit cards thru Square.  Laura made a motion to accept the proposed Credit and Debit Card Acceptance policy with changes as noted.  Ruth seconded. Motion passed. 4) Kim presented a Budget Reduction Resolution to reduce the 2023 LIRF Budget by $4500 to fund the 2024 budget.  Ruth made a motion to accept the resolution and it was seconded by Kathy.  Motion passed.

Communications – None received
New Business – No new business

Public Input/Adjournment: We adjourned at 7:08.

Next board meeting – Monday September 11th at 6pm