Board of Trustees

Monday April 8, 2024 6:00pm

 

Call to Order: Loretta Sutherland called the meeting to order at 6:01.  Board members in attendance were Ruth Gerbig, Barb Hybarger, Laura Glunt, Floyd Barker and Alicia Hollingsworth.  Kim Riley, Director was also present.  Board member Kathy Bray, was absent.

 

Call for Quorum: Quorum was met.  

 

Unfinished Business

  1. Land – Forestar will go before the Plan Commission on April 18th. After that, they should be able to

record the new plat and set a closing date (within 30 days) for our land purchase.

  1. Bond issue – Tabled until Loretta, Kim and Harry meet with Baker Tilly and Ice Miller on April 23rd to get more details. We will need to decide in May how much we are willing to spend before Harry moves forward.

 

Reading and Approval of Minutes – Minutes for the March meeting stand approved as read.

 

Reading and Approval of Financial Report – Receipts – $24,259.78

Vouchers – $24,670.86

 

Approval of Bills: Ruth moved to approve the bills, Barb seconded the motion.  Motion passed.

 

Report of the Director

  1. Programming updates – Programing report will be attached. Kokomo Brass concert will be on April 20, 2024 at 6pm (free of charge). Sign-ups are being taken for our food pack on April 29th from 4:30-6:30.  Author Janis Thornton will be here this Thursday, April 11th at 6 pm to talk about the Palm Sunday tornados (this is the anniversary date of the tornadoes)
  2. Attended meetings – Kim attended 1 town council meeting, 1 reorganization meeting and completed 3 hours of continuing ed webinars.
  3. Acquisitions: 178 items added to our collection in March. 2813 physical items circulated in March along with 1146 electronic items.  38 new cards were issued in March.
  4. Other – 1) Imagination Library: no update has been received. Kim will contact the state for more information.

 

Communications – None

New Business – The following policies were reviewed:  Criminal History Check, Community Room, Weather Emergency, Circulation, Purchasing, Social Media and Access.  Ruth made a motion to accept all policies are amended, Alicia seconded.  Motion passed.  Kim will organize all policies and pass out to board and staff within the next month a binder with each approved policy and a timeline for when each policy needs reviewed.                             

Public Input/Adjournment: We adjourned at 6:44pm
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Next board meeting – Monday May 13, 2024 at 6pm