Board of Trustees

Regular Monthly Meeting Monday April 14, 2025 6:00pm

 

 

Call to Order

Loretta called the meeting to order at 6 PM. Board members in attendance: Loretta Sutherland, Barb Hybarger, Kathy Bray, Floyd Barker, Ruth Gerbig, and Alicia Burnell. Kim Riley, Director; and Jason Tansell, Baker Tilly, were also present. Laura Glunt was absent.

 

Call for Quorum

Quorum was met.

 

Unfinished Business

  1. Building Project Update – Rezone
    1. Presented rezone to the Town Council. This will be presented May 15th to the Plan Commission. Goes back to Town Council for approval on June 3rd.

 

  1. Update from Baker Tilly (Jason Tansell)
    1. The Sheridan Public Library is wanted to borrow the maximum of the General Obligation Bond of $2,700,000. This will reach maturity on January 15th, 2045. The maximum interest rate we will be taking is 6%.
    2. This bond will increase the library’s debt service tax rate by $0.02. This is still underneath the $0.085 rate we’ve been at.

 

  1. Wish list discussion
    1. Went through the wish list and decided that all needs were already bolded. Flooring replacements, dry creek, landscaping, 10 new staff chairs, 8 new staff desktops, painting, updated lighting, additional cameras inside and out, new trash enclosure, and new furniture were also added to the needs list.
    2. High Wants:
      1. Audio/visual in both board and community rooms.
      2. Drive-up book drop
  • Bump out of Indiana Room (storage) and computer room to lounge area (will need quote)
  1. New board room table and chairs
  2. New table and chairs in adult section
  3. Self-service copy/fax machine
  • Self-check out station
  • Replace fountain with bottle filler/fountain
  1. Low Wants:
    1. Outdoor sign
  2. Removed/TBD:
    1. Charging stations
    2. Story trail
  • Community room flooring (combined with flooring replacements)
  1. Architect fees – before or after the additional community room removal from the plans.

 

 

 

 

Reading and Approval of Minutes

Minutes stand approved as read.

 

Reading and Approval of Financial Report  

              Receipts: $28,680.01     Vouchers: $30,098.63

 

Approval of Bills    

Motion was made by Kathy Bray and seconded by Alicia Burnell to approve the Financial Report. Motion passed.

 

Report of the Director
a. Programming updates: Programming report attached.


  1. Attended meetings:     Town Council (2); LEU webinars (2 hours); Hamilton County Directors meeting (2); Hamilton County Council mtg., Met with Scott Wyatt re: rezone; met with Jim Higgins, Andy Porterfield & Loretta; met with Daniel Bragg, Levi Schrock & Loretta; met with Ice Miller/Baker Tilly/Anne Poindexter/Harry re: bond issue; RDC mtg,

 

  1. Acquisitions: Acquisitions: 173 items added; 2,926 physical items circulated and 1,223 electronic items. 29 new cards issued.

  2. Other:
  1. Dolly Parton Imagination Library has not been brought up to the County Council. ILMS has been put on the administrative leave. They handle grants that help support programs like Evergreen, Libby, etc.
  2. Kim has applied for a grant through the Dollar General Literacy Foundation to purchase Tonie’s to circulate. A second grant was applied for thru Library IQ for updating the teen/young adult collection.
  3. Old library furniture can be auctioned/sold off.

 

Communications
No communications       

 

New Business

  1. Preliminary Bond Resolution & Declaration of Official Intent to Reimburse Expenditures
    1. It was explained that Ice Miller LLP, bond counsel had been consulted, relative to the procedure to be followed in connection with the proposed bond issue and rendering of an opinion approving the legality of the bonds. The Board was then presented with a form of preliminary bond resolution recommended for adoption to authorize the issuance of bonds.
    2. After due consideration of the preliminary bond resolution, on motion duly made, seconded and carried, the same was adopted and is attached hereto as Exhibit A.
    3. The President further stated that the Board needed to consider a Reimbursement Resolution. On motion duly made, the resolution attached as Exhibit B was adopted.
    4. Moved by Ruth Gerbig, seconded by Barb Hybarger. Motion passed.

             

Public Input/Adjournment:

No public input. Adjourned @ 7:43 PM

 

Next board meeting – Monday May 12, 2025 at 6pm