Board of Trustees

Regular Monthly Meeting Monday March 9, 2026

 

 

Call to Order

Loretta Sutherland called the meeting to order at 6:00 PM. Board members Loretta Sutherland, Kathy Bray, Laura Glunt, Barbara Hybarger, Ruth Gerbig, and Alicia Burnell were all present. Library Director, Kim Riley, was also present. Floyd Barker was absent. Matt Mayol of Odle McGuire Shook was also present.

 

Call for Quorum

Quorum was met.

 

Unfinished Business

  1. Building Project Update – Matt Mayol
    1. Phase 1 should start at 3/23 or 4/6. Waiting on state permits.
  2. Sale of surplus furniture due to remodel update
    1. Have made a little over $3,300, including selling the old circulation desk.
  3. Personnel Policy updates – Barb
    1. Paid Leave will all be in the same group: Paid Time Off (PTO).
    2. Changes to the PTO Policy
      1. No increase after 20 years for anyone
      2. 2 weeks instead of 5 carry over – affected no one in 2025.
  • Director receives 7 instead of 8 weeks after 10 years.
  1. Director carries over 4 instead of 7 weeks.
  1. Barb will amend and correct the policy which the board will review at next month’s meeting.
  1. Park Board Appointment
    1. Board will consider using the library’s volunteer background check to see about potential appointees.

 

Reading and Approval of Minutes

Minutes stand approved as read.

 

Reading and Approval of Financial Report  

Operating: R: $40,970.22            V: $29,228.99

Construction: R: $6,763.52        V: $15,280.51

Total: R: $47,733.74       V: $44,509.50

 

Approval of Bills    

A motion was made by Ruth Gerbig and seconded by Kathy Bray. Motion passed.

 

Report of the Director

  1. Programming updates – The Easter Egg Hunt has been moved up to Saturday, March 21st.
  2. b. Attended meetings – Town Council (2 (1 virtual)); LEU webinars (4 hours); Hamilton County Directors

meeting (1); meeting with Matt Mayol &/or team (8 hours);

  1. c. Acquisitions: 111 items added; 2687 physical items circulated & 1333 electronic items. 13 new cards

issued.

 

  1. d. Other – Legislative update: HB 1406
  • If the library were to increase the budget by more than 50% of the growth quotient, it will have to go to binding review. This bill also removes safeguards to keep the fiscal body from defunding libraries.  HB 1406 goes into effect July 1, 2026.
  • Discussions on storage of community room storage and deciding whether groups/clubs/organizations can or cannot store their items.
  • Kim has moved to using ACH and the banks online bill pay to pay as many invoices as possible.

 

Communications: None


New Business:

  • No new business

 

Public Input/Adjournment: 7:19 PM

 

Next board meeting – Monday April 13, 2026, at 6pm

Current SPL Board of Trustees

Name Appointing Authority Term of Appointment
Loretta Sutherland Hamilton County Council 06/30/23 –06/30/27
Ruth Gerbig Hamilton County Commissioners 11/08/23 – 11/08/27
Barbara Hybarger Sheridan Community Schools 10/09/23 – 10/08/27
Floyd Barker Sheridan Town Board President 03/07/26 – 03/07/30
Alicia Burnell Sheridan Community Schools 08/13/23 – 08/13/27
Kathy Bray Sheridan Town Board 01/31/24 – 01/31/28
Laura Glunt Sheridan Community Schools 12/14/25 – 12/13/29