Board of Trustees

Regular Monthly Meeting Monday February 9, 2026

 

 

Call to Order

Loretta called the meeting to order at 6:02PM. Board members: Loretta Sutherland, Barbara Hybarger, Floyd Barker, Alicia Burnell, Kathy Bray, and Laura Glunt were all present. Ruth Gerbig was absent. Library Director, Kim Riley, was also in attendance. Matt Mayol and Gretchen Bontrager from Odle McGuire Shook were also present.

 

Call for Quorum

Quorum was met.

 

Unfinished Business

  1. Building Project Update – Matt Mayol & Gretchen Bontrager
    1. Have been in contact with potential contractors.
    2. Gretchen went over potential furniture and finishes.
    3. Potential time lines were discussed.
  2. Sale of surplus furniture due to remodel update
    1. We have sold $2,100 worth of items.
  3. Personnel Policy updates – Barb
    1. PTO vs. Vacation Leave
      1. Possible change to accumulating all time off as PTO rather than separating out vacation.
      2. Putting a cap on how much a person can be paid out upon resignation or retirement.
  • Creating a separate policy for salary vs. hourly employees.
  1. Barb will bring a revitalized PTO policy to the next regularly scheduled board meeting.

 

Reading and Approval of Minutes

Minutes stand approved as read.

 

Reading and Approval of Financial Minutes

Minutes stand approved as read.

 

Reading and Approval of Financial Report  

Operating          R: $28,054.13                  V: $109,174.37

Construction     R: $7,637.53                    V: $159,092.71

Total:                 R: $35,691.66                  V: $268,267.08

 

Approval of Bills    

Motion was made by Barbara Hybarger and seconded by Floyd Barker Motion passed.

 

Report of the Director

  1. Programming updates – See programming sheet attached.
  2. Attended meetings – Town Council (2 (virtual)); LEU webinars (2 hours); Hamilton County Directors meeting (0); meeting with Matt Mayol &/or team (11.5 hours);.
  3. Acquisitions: 132 items added; 2590 physical items circulated & 1369 electronic
    19 new cards issued.
  4. Other – Bills to keep an eye on: SB 8 (town to adopt our budgets & binding review downfalls)

 

   

Communications:
No Communications


New Business:
Review of the Internal Controls Policy

Motion was made by Alicia Burnell and seconded by Floyd Barker. Motion passed.

 

Special called board meeting – Monday, February 16, 2026, at 6pm       

 

Public Input/Adjournment: Next regular board meeting – Monday, March 9, 2026, at 6pm

 

Current SPL Board of Trustees

Name Appointing Authority Term of Appointment
Loretta Sutherland Hamilton County Council 06/30/23 –06/30/27
Ruth Gerbig Hamilton County Commissioners 11/08/23 – 11/08/27
Barbara Hybarger Sheridan Community Schools 10/09/23 – 10/08/27
Floyd Barker Adams Township 03/07/22 – 03/07/26
Alicia Burnell Sheridan Community Schools 08/13/23 – 08/13/27
Kathy Bray Sheridan Town Board 01/31/24 – 01/31/28
Laura Glunt Sheridan Community Schools 12/14/25 – 12/13/29