Board of Trustees

Regular Monthly Meeting Monday, January 12, 2026

 

 

Call to Order

Ruth Gerbig called to order at 6:00 PM. Board members: Floyd Barker, Laura Glunt, Alicia Burnell, Barbara Hybarger, Ruth Gerbig, and Kathy Bray were all present. Loretta Sutherland was absent. Library Director, Kim Riley, was also in attendance.

 

Call for Quorum

Quorum was met.

 

Reading and Approval of Minutes

Minutes stand approved as read.

 

Reading and Approval of Financial Report  

              R: $173,998.47                V: $109,237.88

 

Approval of Bills    

Motion made by Alicia Burnell, seconded by Floyd Barker. Motion passed.

 

Report of the Director
a. Programming updates – see attached report.

  1. b. Attended meetings – Town Council (1 (virtual)); LEU webinars (6 hours); Hamilton County Directors

meeting (1); meeting with Matt Mayol &/or team (12 hours); Patron Services meeting (2 hours).

  1. c. Acquisitions: 169 items added; 2116 physical items circulated & 1220 electronic
    8 new cards issued.
    d. Other:
  • 1st Resolution to Transfer Funds Within the Library Operating Fund Major Category
    • Motion made by Barbara Hybarger, seconded by Floyd Barker. Motion passed.

 

  • 2nd Resolution to Transfer to the Rainy Day Fund ($45,549.00)
    • Motion made by Barbara Hybarger, seconded by Floyd Barker. Motion passed.

 

Communications:
Brenda sent in a card thanking the board for the end of the year bonuses.

 

New Business:

  1. Personnel policy update
  • Discussed capping vacation time for those working 20 years at 5 weeks based on number of

hours worked per week.

  • Motion withdrawn and tabled for February’s meeting. Barb will work on updating the paid time

off policy to present next month.

 

 

 

Unfinished Business:

  1. Building Project Update – Matt Mayol
    1. Motion to direct architect to send bids was made by Barbara Hybarger and seconded by Alicia Burnell. Motion passed.
    2. Motion made to call a special board meeting on Monday, February 16th at 6 PM was made by Ruth Gerbig and seconded by Barbara Hybarger. Motion passed.
  2. Sale of surplus furniture due to remodel.
    1. Discussed different ideas such as marketplace, patron donations, or donating the old items. 

 

       Public Input/Adjournment: Meeting was adjourned at 8:12pm.

Next board meeting – Monday, February 9, 2026 at 6 PM

 

 

Current SPL Board of Trustees

Name Appointing Authority Term of Appointment
Loretta Sutherland Hamilton County Council 06/30/23 –06/30/27
Ruth Gerbig Hamilton County Commissioners 11/08/23 – 11/08/27
Barbara Hybarger Sheridan Community Schools 10/09/23 – 10/08/27
Floyd Barker Adams Township 03/07/22 – 03/07/26
Alicia Burnell Sheridan Community Schools 08/13/23 – 08/13/27
Kathy Bray Sheridan Town Board 01/31/24 – 01/31/28
Laura Glunt Sheridan Community Schools 12/14/25 – 12/13/29