Board of Trustees

Regular Monthly Meeting Monday March 10, 2025 6:00pm

 

 

Call to Order

Loretta called the meeting to order @ 6 PM. Board members in attendance: Loretta Sutherland, Laura Glunt, Barb Hybarger, Ruth Gerbig, and Alicia Burnell. Kim Riley, Director; Harry Mohler, Architect; and Jason Tanselle, Barker Tilly, were also present. Floyd Barker and Kathy Bray were absent.

 

Call for Quorum

Quorum was met.

 

Unfinished Business

  1. Building Project Update (Baker Tilly)
    1. Jason Tanselle from Baker Tilly came to present the proposed financing information, particularly the Obligation Bonds. The estimated maximum borrowing amount would be $2,700,000. This assumes if we’re dating the bond on November 15th, 2025, with a final maturity of January 15th, 2045. The tax rates that are proposed in 2025 would impact 2026.
    2. Barb had asked if the rates (payments) would change depending on growth. Jason answered that the type of bond he is proposing is a fixed rate.
    3. Residential TIF districts are being proposed in certain new residential areas which may cause an issue with the tax rates for both operating and bond repayments. It is important to know about all exact estimations before attending the public hearing for the town council on Tuesday March 25th.
    4. A

 

  1. Architect update – Rezone (Harry)
    1. It was brought up that the land that the library is sitting on is zoned as public service while the land to the west is zoned residential. Kim is in the process of getting the new land rezoned as public service also.
    2. While our initial bid is covering updates, the storage closet, carpeting, etc., having a bid alternate would be beneficial to consider if we are wanting to do more on our wish list.
    3. Harry wanted us to also think about how we can show our patrons that their dollars are going to something. When it comes to updating the heating or cooling, they may not notice. But new paint, light fixtures, seating, etc., they would definitely notice. We as a board (and maybe the general public) are needing to think about what aesthetic we’re wanting. The topic of brainstorming was scheduled as a work session on Monday, March 24th from 5:30-7:30 PM.

 

Reading and Approval of Minutes

Minutes stand approved as read.

 

Reading and Approval of Financial Report  

              Receipts: $26,883.62                   Vouchers: $30,813.81

 

 

 

Approval of Bills    

Motion was made by Barb Hybarger and seconded by Ruth Gerbig to approve the Financial Report. Motion passed.

 

Report of the Director

  1. Programming updates
    1. Winter reading program has ended. 54 registered, 33 complete, 45 logged.
    2. STEAM Kits are ready for families to take home after the STEAM Spectacular event on March 22nd. 33 kits available.
  2. Attended meetings
    1. Town Council: 2
    2. Continuing Ed: 0
    3. Hamilton County Directors:
    4. Meeting with Harry and Jennifer Miller: 1
    5. RDC meeting with Loretta: 1
    6. Patron Services committee meeting: 1
    7. Meeting with Cintas rep (lowered bill): 1
  3. Acquisitions:
    1. Total Items Added: 196
    2. Physical Items Circulated: 2,265
    3. Electronic Items: 1,324
    4. New Cards: 23
  4. Other
    1. Library directors met during the Hamilton County Council meeting to discuss the Dolly Parton Imagination Library funding. Additional appropriations are being made in April by the County Council to seek funding for 3 years.
    2. Rezone Application will be filed by March 24th. Everything should be taken care of by June 3rd.

Communications

No Communications.

 

New Business

  1. RDC meeting – Kim and Loretta attended the RDC meeting on February 25th to voice our concerns about the new proposed TIF allocation area.  They will also meet with the town’s               Financial Advisor tomorrow (March 11th) to find out exactly what the expected impact to the

Library will be.

         

             

             

Public Input/Adjournment:

No public input. Adjourned @ 7:28 PM

 

 

Next board meeting – Monday, April 14th, 2025 @ 6 PM

Next work session – Monday, March 24th @ 5:30 PM