Board of Trustees
Monday August 12, 2024 6:00pm

 

Call to Order: Ruth Gerbig called the meeting to order at 6:00.  Board members in attendance were Laura Glunt, Alicia Hollingsworth, Barb Hybarger, Kathy Bray and Floyd Barker.  Kim Riley, Director, and Harry Mohler, Architect, was also present.  Board member Loretta Sutherland was absent.

 

Call for Quorum: Quorum was met.  

 

Unfinished Business

  1. Bond issue – Harry went over an estimated list of cost of repairs/upgrades to our current building.  He will look further into cost of developing the new land.

 

Reading and Approval of Minutes – Minutes for the July meeting stand approved as corrected.

 

Reading and Approval of Financial Report – Receipts – $22,980.56

Vouchers – $108,689.72

 

Approval of Bills: Barb moved to approve the bills, Alicia seconded the motion.  Motion passed.

 

Report of the Director

  1. Programming updates – Programing report will be attached. Kim has asked the board to approve the hiring of Elissa Dee as the new Children’s Librarian. Her primary focus will be on children and teens programming.  Kathy made a motion to hire Elissa and it was seconded by Barb.  Motion passed.  Elissa will be starting on Monday August 19th and will be working 30 hours per week.

 

Numbers for Summer Reading:

Ages 0-PreK = 63 registered (+15 from 2023), 42 completed (+5 from 2023)

Ages K-5 = 101 registered (+14 from 2023), 60 completed (+32 from 2023)

Ages 6-12 = 29 registered (+12 from 2023), 10 completed (+4 from 2023)

Adults = 73 registered (+1 from 2023), 38 completed (-4 from 2023)

 

Hunter Wainscott will be here this Saturday (August 17th) for an outside concert.  The First Christian Church will have a food booth for the event.

  1. Attended meetings – Kim attended 1 town council meeting, completed 1 hour of continuing ed webinars, 1 Dolly Parton Imagination Library meeting, and 1 meeting with the DLGF regarding the budget.
  2. Acquisitions: 200 items were added to our collection in July. 3779 physical items circulated along with 1162 electronic items.  26 new cards were issued.
  3. Other – 1) After working the budget and talking with other local libraries, Kim is recommending staying with AllesTec for our IT. We will however, go ahead with using AVC for payroll starting in 2025.  2) On July 31st, Kim and Cindy attended a luncheon at the Hamilton County Foundation along with the other Hamilton County libraries to discuss the Dolly Parton Imagination Library for Hamilton County.  It was agreed all libraries wanted to proceed but more work needed done on the funding.  Another meeting will be set up with United Way. 3) Kathy suggested going door-to-door in Centre Place to welcome our new neighbors.

 

 

Communications – None

New Business –
a. the 2025 budget was reviewed.  The Public Hearing on the budget will be next month on
Sept. 9, 2024
b. The Electronic Meeting Policy was reviewed.  Floyd made a motion to accept the policy.  Kathy
seconded the motion.  Motion passed.
c. Kathy asked that we keep an eye on the Hamilton County Sexual Offender list and see what
rules applies to libraries.  Kim will look into this and regularly check the list.

 

Public Input/Adjournment: We adjourned at 7:19pm
.
Next board meeting – Monday September 9, 2024 at 6pm for the 2025 Budget Public Hearing with the regular meeting following.