Board of Trustees

Public Hearing for the 2024 Budget

Meeting was opened at 6:00pm.  Quorum present.  No public present.

Meeting adjourned at 6:01pm

 

 

Regular Meeting

 

Call to Order: Loretta Sutherland called the meeting to order at 6:10.  Board members in attendance were Floyd Barker, Ruth Gerbig, Laura Glunt. Kathy Bray and Alicia Hollingsworth were absent.  Kim Riley, Director and Harry Mohler, Architect were also present.

 

Call for Quorum: Quorum was met.  

 

Unfinished Business

  1. Land – Forestar did not get the filing into the Plan Commission and notices to the paper and adjoining

neighbors in time for the Sept. Plan Commission meeting.  Melissa Garrard’s last day at Fourstar is this

Wednesday.  Board has instructed Kim to have Anne Poindexter get everything together even if we have

to pay so that this is taken care of at the October Plan Commission meeting.

  1. Bond issue – Harry presented an updated schedule but will redo again for the October meeting. He also presented us with 4 bubble designs to look over. We give him some direction and he will move forward and also work on repairs/maintenance list for our current building.
  2. Survey – Survey is in progress with 30 responses so far. Will run until Sept. 30th and Kim will have results at the next meeting.

 

Reading and Approval of Minutes – Minutes stand approved as read.

 

Reading and Approval of Financial Report – Receipts – $22,006.63

Vouchers – $30,722.28

 

Approval of Bills: Ruth moved to approve the bills, Floyd seconded the motion.  Motion passed.

 

Report of the Director

  1. Programming updates – Programming report; programing report will be attached.
  2. Attended meetings – Kim attended 1 town council meeting, 1 regional Directors meeting, 1 meeting with Andrew Porterfield of the Farmers Bank to discuss working together for a elementary reading challenge, met 1 time with the Sheridan Main street committee and attended 1 continuing ed webinar.
  3. Acquisitions: 208 items added to our collection in August. 27,512 items circulated in the past 12 months.
  4. Other – 1) E-rate: Ruth made a motion to join the Indiana State Library Consortium for Public Library Internet Access for the funding year July 1, 2024 – June 30, 2025.  Motion was seconded by Laura.  Motion passed. 2) The state has switched back to the old courier and is working thru issues.  They hope to have everything back to normal by Oct. 1st.  3) We have started accepting credit cards thru Square. 4) The School Board has approved the re-appointment of Alicia Burnell and is working on the other position.  They should have someone appointed at their next meeting on Oct. 9th.  5) Kim asked the board to start thinking about closing the library on April 8, 2024 for the total eclipse.  It is being recommended that we close and 3 of the 5 Hamilton libraries are closing.  It is unknown if the 4th one will close.  Topic is tabled for the next meeting. 6) Kim requested that we offer to close the library 30 minutes early on Halloween IF Main Street needs to hold Truck or Treat here this year.  This will depend on if Main Street is closed due to INDOT’s repairs of 38.  Laura made a motion to allow us to close 30 minutes early IF needed and it was seconded by Ruth.  After discussion Ruth made a motion to amend the motion to 1 hour early IF needed.  Floyd seconded the motion.  Motion passed.

 

Communications – None received

New Business – 1) Classification of Positions and Certification policy review.  Ruth made a motion to accept the revised policy.  Floyd 2nd the motion.  Motion passed.
2) Internet policy review.  Ruth made a motion to accept the policy as presented.  Laura 2nd the motion.  Motion passed

Public Input/Adjournment: We adjourned at 7:25.

Next board meeting – Monday October 9th at 6pm