LIBRARY BOARD MINUTES
2019 Public Hearing
Monday, October 8th, 2018
6:05 pm Loretta called the hearing to order. Board Members in attendance were Jill Bishop, Barb Hybarger, Matt Lenseigne, Lisa Samuel, Loretta Sutherland, and Katie Will. Library director, Steve Martin and Asst. Library Director, Kim Riley were present. Board member, John Vincent and ACTS member Baylee Murray were absent.
Call to Order
. Loretta Sutherland called the hearing to order at 6:05pm
Call for Quorum
. Quorum achieved, attendance as noted above
Public Input
. None received
Adjournment
. Loretta Sutherland adjourned the hearing at 6:07pm
Board of Trustees Meeting
Monday, October 8th, 2018
6:08 pm Loretta called the meeting to order. Board Members in attendance were Jill Bishop, Barb Hybarger, Matt Lenseigne, Lisa Samuel, Loretta Sutherland, and Katie Will. Library director, Steve Martin and Asst. Library Director, Kim Riley were present. Board member, John Vincent and ACTS member Baylee Murray were absent.
Call to Order
. Loretta called the meeting to order at 6:08pm
Call for Quorum
. Quorum achieved, attendance as noted above
Reading and Approval of Minutes
. Minutes of the September 10th, 2018 Board of Trustees meeting were reviewed and approved as written.
Reading and Approval of Financial Report
. September financials:
Receipts: $14,299.45
Bills: $20,717.84
Approval of Bills
. Motion to approve September financial reports by Lisa Samuels and seconded by Jill Bishop. Motion passed.
Report of the Library Director
. Trunk or Treat on Main Street
- Scheduled for 10/31/18, 5-7pm
- Plan to decorate the library for Halloween
. Santa & Mrs. Claus at the library
- Scheduled for 12/1/18
. 2019 Budget Approval
- Special meeting on October 22nd for adoption, 6pm
Committee Reports
. Facility – Steve to type up notes from John Vincent
. Marketing – brochure has been completed, copies circulated
. Funding – no update
. Programs – goal is to host a program each quarter for each of the three age groups (Adults, Young Adults/Teens, and young Children)
. Steve provided grant consultant contact information; Lindi Conover-Thompson. Loretta will be contacting her for meeting.
Communications
. Steve to reach out to gentleman from Adams Township inquiring about library card fee; confirmed that you cannot issue a card to a family (only individuals)
. Temporary Summer Reading Club Student Card (Green Card) – requirements:
- Residents of Marion Township (requires proof of residency), grades K-12
- Parent completes information card
- Type of patron is Temporary
- Card is valid only during Summer Reading Club dates
- Card is valid for age-appropriate reading materials only. No DVDs.
- Temporary Summer Reading Club Student cards are a courtesy and DO NOT qualify for PLAC Card purchase.
Unfinished Business
. E-Rate adoption form – completed application renewal by obtaining appropriate signatures
New Business
. Carmel library sends an email when materials are due – is that a free option for us?
- No, this service would cost
Old Business
. None
Public Input
. None
Adjournment
. Loretta adjourned the meeting at 6:43pm
Next Meetings:
Special 2019 Budget Approval Meeting, Monday, October 22nd, 2018
Board Meeting, Monday, November 12th, 2018
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