LIBRARY BOARD MINUTES

Board of Trustees Meeting

Monday, January 13th, 2020

BOARD OF TRUSTEES MEETING

 

Call to Order.  The meeting was called to order at 6:03pm by President, Loretta Sutherland.  Other board members present were Jill Bishop, DeeDee Feeney, Ruth Gerbig, Barb Hybarger, Matt Lensiegne, and John Vincent.  Others in attendance were interim library director Kim Riley.  ACTS members Cassidy Felger and Olivia Hampton were absent.

 

Call for Quorum.  A quorum was achieved, with attendance as noted above.

 

Reading and Approval of Minutes.  The minutes of the December 9th, 2019 Board of Trustees meeting were reviewed and approved as written.

Reading and Approval of the Financial Report.   Matt reported receipts of $91,697.14 and expenditures of $23,522.97 since the previous report.

OTHER:  A resolution was presented by interim library director Kim Riley to adjust the 2019 Budget, moving excess funds of $31,170.41 to the 2020 Rainy Day fund.  DeeDee Feeney moved to approve the resolution to adjust the budget as noted above, John Vincent seconded the motion.  The motion passed.

Approval of the Bills.  After review, Jill Bishop moved and Matt Lensiegne seconded a motion to approve the financial report and the approval of the bills.  The motion passed.

 

Interim Director’s Report.

  1. Maintenance Issues
  • Levi McKinney coming tomorrow (1/14) to review maintenance needs and provide quotes – including bathroom remodeling, sound panels in story time room, and painting needs
  1. Programming
  • We plan to continue the following in 2020:

Story time – possible volunteer staffing

Euchre Club

Book Clubs – Adult (Winter Reading Program)

STEAM

Easter Bunny

Summer Reading – Children’s program

Santa Claus/Holiday

  1. Other:
  • Staff meeting follow-up –

Policy regarding patrons with contagious conditions or illnesses to be drafted for SLP board review (Interim library director action)

Loretta asked staff to wipe down keyboards each evening.

Staff requested that the library remove blankets and pillows in YA room and they have been removed.

Large and medium beanbags in YA room have been removed.

 

Committee Reports.  None presented for review

Communications.  None presented for review

Unfinished Business.  None presented for review

New Business.

  1. Nomination of 2020 Officers:

President:  Loretta Sutherland

Vice President:  Jill Cali Bishop

Secretary:  DeeDee Feeney

Treasurer:  Matt Lensiegne

  • Barb Hybarger made a motion to accept the slated officers and Ruth Gerbig seconded the motion. The motion passed.
  1. Selection of Newspapers for Notifications:

Hamilton County Reporter

  • Jill Bishop made a motion to accept the newspaper as noted above and Barb Hybarger seconded the motion. The motion passed.
  1. Park Board member appointment

SLP Board is currently unable to fill the position, to be reconsidered after open SPL board positions are filled

  1. Marion Township

Current Marion Township trustee, Mike Morgan, is supportive of children getting access to SPL library services.  He has offered $1000/year, beginning 3/1/20, for SCS students from Marion Township to come into the library and checkout books.  Only the children would be eligible for a library card.  The cost for Marion Township adult residents to purchase a library card is $85/year.

  • DeeDee Feeney made a motion to accept the offered $1000/year rate for Marion Township student access beginning 3/1/20, Barb Hybarger seconded the motion. The motion passed.
  1. Legal representation

Made a motion to retain Anne Poindexter from Altman, Poindexter & Wyatt on an hourly basis to address the EEOC complaint.  Jill Bishop made a motion to approve and DeeDee Feeney seconded the motion.  The motion passed.

  1. Recommendations for future board members, discussions with them to take place.
  • Laura Glunt – Jill Bishop to contact Laura
  • Adam Carlisle – Loretta Sutherland to contact Adam

 

Old Business.  None presented for review

Public Input.  No public input presented

Adjournment.   Loretta adjourned the meeting at 7:16pm.

Next Meeting: 

     Board Meeting, Monday, February 10th, 2020

Library Board of Finance

Monday, January 13th, 2020

Call to Order.  The meeting was called to order at 7:16pm by President Loretta Sutherland.  Other board members present were Jill Bishop, DeeDee Feeney, Ruth Gerbig, Barb Hybarger, Matt Lensiegne, and John Vincent.  Others in attendance were interim library director Kim Riley.  ACTS members Cassidy Felger and Olivia Hampton were absent.

Call for Quorum.  A quorum was achieved, with attendance as noted above.

Reading and Approval of Minutes.  The minutes of the January 2019 Board of Trustees meeting were reviewed; Barb Hybarger made a motion to approve, Matt Lensiegne seconded the motion; the motion carried.

Election of President and Secretary.  Jill Bishop made a motion to elect Loretta Sutherland, President and Dee Dee Feeney, Secretary; DeeDee Feeney seconded the motion; the motion carried.

 

Review of Investment Policy.  Ruth Gerbig made a motion to accept the current Investment Policy, Matt Lensiegne seconded the motion; the motion carried.

 

Review of Past Year Investments.  All current investments are with Trust Indiana.

 

Public Input.  No public input presented

Adjournment.   Loretta adjourned the meeting at 7:20pm.