LIBRARY BOARD MINUTES

Board of Trustees Meeting Monday, May 13th, 2019

Call to Order.  The meeting was called to order at 6:01pm by President Loretta Sutherland.  Other board members present were Jill Bishop, Barb Hybarger, Matt Lenseigne, and Lisa Samuels.  Others in attendance were library director Steve Martin, assistant director Kim Riley and ACTS member Lexi Woodcock.  Board members John Vincent and Katie Will were absent.

 

Call for Quorum.  A quorum was achieved, with attendance as noted above.

 

Reading and Approval of Minutes.  The minutes of the April 8th, 2019 Board of Trustees meeting were reviewed and approved as written.

Approval of the Bills.   Kim reported receipts of $14,471.47 and expenditures of

$29,011.53 since the previous report.

Reading and Approval of the Financial Report.  After review, Lisa Samuels moved and Jill Bishop seconded a motion to approve the financial report and the approval of the bills.  The motion passed.

 

Director’s Report.

  1. PERF controversy (Public Employees Retirement Fund)
  • director role – under review
  1. SBOA audit (State Board of Accounts)
  • Engagement review
  • Currently ½ way completed – done electronically
  1. Summer Reading program update
  • Friday special programs every week, except July 5th
  • Marion Township participation – separate color card, issued 5/28 and good thru 7/6/19
  • Katie Hagan – Elementary age
  • Lynn Wreckenthien – Middle school age
  1. STEAM program update
  • First quarter kits are ready for the members
  • 15 students have signed up
  • 6/28 – STEAM program for the club members
  1. Restrooms update
  • Drexel has quoted (counters, replacing men’s stall wall, cleaning tile floor & sealing)
  • New cleaning company has improved the counter top stains
  • Painting and wallpapering would be separate
  1. Other
  • Annual State Library Report – we had an error, we were under the 8% required to spend on library expense
  • Steve had put in the wrong information and he sent the correction, as instructed

 

Committee Reports.  None to review.

Communications.  There were no communications to report.

Unfinished Business.

  1. Director’s job description – Loretta to forward to board members for review

New Business.

  1. Resolution identifying PERF-covered positions – HELD until further review is completed
  2. Recycling – opportunities for participating in community recycling

 

Old Business.  None presented for review.

Public Input.  There were no members of the public present.

Adjournment.   Loretta adjourned the meeting at 6:49pm.

Next Meeting: 

          Board Meeting, Monday, June 10th, 2019