LIBRARY BOARD MINUTES
Board of Trustees Meeting
Monday, September 10th, 2018
6:04 pm Loretta called the meeting to order. Board Members in attendance were Jill Bishop, Barb Hybarger, Matt Lenseigne, Lisa Samuel, Loretta Sutherland, John Vincent, and Katie Will. Library director, Steve Martin was present. Asst. Library Director, Kim Riley and ACTS member Baylee Murray were absent.
Call to Order
. Loretta called the meeting to order at 6:04pm
Call for Quorum
. Quorum achieved, attendance as noted above
Reading and Approval of Minutes
. Minutes of the August 13th, 2018 Board of Trustees meeting were reviewed and approved as written.
Reading and Approval of Financial Report
. August financials:
Receipts: $15,331.39
Bills: $19,462.13
Approval of Bills
. Motion to approve August financial reports by John Vincent and seconded by Lisa Samuel. Motion passed.
Report of the Library Director
. 2019 Budget Public Hearing
- Meeting to be held on October 8th
. 2019 Budget Approval
- Special meeting on October 22nd for adoption, 6pm
. New custodian has been hired – Jenny Garst
Committee Reports
. Facility – roof will be next major investment and current should last another 8 years
. Marketing – brochures in process
. Funding – reviewed for funding including grants, and Friends of SPL; inviting potential grant writer to October meeting (School system has ‘Donors Choose’ program – don’t know if libraries are eligible)
. Programs – grant available to bring in authors/presenters; possible addition of arts & crafts program for lower elementary students
Communications
. Steve to reach out to gentleman from Adams Township inquiring about library card fee; confirmed that you cannot issue a card to a family (only individuals)
. Steve developing a policy regarding Summer Reading program and temporary cards for non-resident students at no charge
Unfinished Business
. None
New Business
. E-Rate Application Renewal – Commitment to join the Indiana State Library Consortium for public library internet access for Funding Year July 1, 2019 through June 30, 2020 was proposed; Lisa Samuel moved to join the consortium and Jill Bishop seconded the motion; motion carried.
. Technology Plan annual renewal – Technology plan for 2018-2019 was proposed; Katie Will moved to accept the proposed technology plan, Matt Lenseigne seconded the motion; motion carried.
. Strategic plan planning update – no updates at this time
. Succession Planning – need to begin succession planning, as appropriate; focusing on systems and roles to plan for the future; initial process will include review of job descriptions
Old Business
. None
Public Input
. None
Adjournment
. Loretta adjourned the meeting at 7:22pm
Next Meeting: Monday, October 8th, 2018
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