LIBRARY BOARD MINUTES

Board of Trustees Meeting Monday, July 8th, 2019

Call to Order.  The meeting was called to order at 6:06pm by Vice-president Jill Bishop.  Other board members present were Barb Hybarger, Lisa Samuels, and Katie Will.  Others in attendance were library director Steve Martin, assistant director Kim Riley, and ACT member Lexi Woodcock.  Board members Matt Lenseigne, Loretta Sutherland, and John Vincent were absent.

 

Call for Quorum.  A quorum was achieved, with attendance as noted above.

 

Reading and Approval of Minutes.  The minutes of the June 10th, 2019 Board of Trustees meeting were not available for review at this time.

Approval of the Bills.   Katie reported receipts of $134,416.05 and expenditures of $18,553.09 since the previous report.

Reading and Approval of the Financial Report.  After review, Lisa Samuels moved and Barb Hybarger seconded a motion to approve the financial report and the approval of the bills.  The motion passed.

 

Director’s Report.

  1. SBOA (State Board of Accounts) audit progress
  • Audit completed and report pending
  1. Summer Reading program update
  • 78 signed up, 36 (46%) completed, and 17 (22%) never started
  • $1400 spent on the program YTD
  • Must have 6-week reading program to meet State standards
  • Possible to contact Young Audiences to bring greater variety to 2020 summer program
  1. STEAM Update
  • Currently have 30 children signed up to receive kits
  • 1st program (Astronomy) was held June 28th, 8 children participated
  • This quarter’s theme is Oceanography, and the program will be held September 19, 2019
  1. 2020 Budget Growth Quotient = 3.50%
  • Planning to sell fifteen (15) old tables and six (6) laptops; replacements have been purchased
  • Pricing for used tables @ $25 per and laptops @ $30 per
  • Lisa Samuels made a motion to sell the tables and laptops, as noted above, and Katie Will seconded the motion. Motion passed.
  1. Other
  • Painting of the bathrooms is pending; Steve has reached out to a contractor and is also planning to price having the community room, kitchen, and storage room re-painted at the same time
  1. Committee Reports
  2. Strategic plan update – none presented
  3. Programming update – Third quarter programs were presented
  4. Marketing update

 

Committee Reports.

  1. Strategic plan update – none presented
  2. Programming update – Third quarter programs were presented
  3. Marketing update

Communications.  There were no communications to report.

Unfinished Business.

  1. Director’s job description
  • After review, Lisa Samuels made a motion to approve the job description as written and Barb Hybarger seconded the motion. Motion passed.

New Business.

  1. Resolution electing to join the PERF as administered by the Indiana Public Retirement system – three (3) roles that will be included are Library Director, Library Assistant Director, and Children’s Librarian, as approved by the SPL board of trustees.

 

Old Business. 

  1. None presented for review

Public Input.  There were no members of the public present.

Adjournment.   Jill Bishop adjourned the meeting at 6:55pm.

Next Meeting: 

          Board Meeting, Monday, August 12th, 2019