LIBRARY BOARD MINUTES

Board of Trustees Meeting

Monday, February 10, 2020

Executive session was held-I hereby certify that nothing other than litigation and personnel matters were discussed. 

BOARD OF TRUSTEES MEETING

Call to Order.  The meeting was called to order at 6:03pm by President, Loretta Sutherland.  Other board members present were Jill Bishop, DeeDee Feeney, Ruth Gerbig, Matt Lenseigne, and Kathy Bray. Others in attendance were interim library director Kim Riley and Laura Glunt.   ACTS member Cassidy Felger was also in attendance.

Call for Quorum.  A quorum was achieved, with attendance as noted above.

Reading and Approval of Minutes.  The minutes of the January 13th, 2020 Board of Trustees meeting were reviewed and approved as written. Board of Finance Minutes were approved as read.

Reading and Approval of the Financial Report.   Matt reported receipts of $21,498.10 and expenditures of $91,506.47 since the previous report.

Approval of the Bills.  After review, Ruth moved and Matt Lenseigne seconded a motion to approve the financial report and the approval of the bills.  The motion passed.

Interim Director’s Report.

  1. Maintenance Issues
  • Levi McKinney came in and hung the panels and patched and repainted the wall outside the book sale room. Cost was $125 total. Got a quote on stripping wallpaper and painting the bathroom-$3500. We have IT needs and will need to wait on the wallpaper and bathroom. Ruth asked if we should get the community to help. We discussed and decided because of liability we would not go that way.
  • We need a new server. Quote is about $9000.  We also need to replace the wireless system as well. We do not yet have a quote on the wireless system.
  • Discussed a computer replacement plan to be added to the strategic plan. Will discuss further later.
  • Kim would like to see a policy of how much can be spent without Board approval. We will discuss this at another meeting.
  • Portable sound system does not work.
  1. Programming
  • Showed the Eva documentary-26 came.
  • Discussed getting a movie license to show more movies.
  • Summer Reading Programs on Wednesday instead of Friday. Beginning May 26-July 4th. Lindsey Spencer is running the elementary program and Hannah Donaldson will be running story time.  Pizza party will be July 8th. Harry Potter Magician, Water Day, Outdoor game day, (back up-Movie)
  • Adult (Winter Reading Program)-21 participating
  • Lego club 1st and 3rd Monday for 3:30-4:30  -9 attended
  • Tiny Tots program on Wednesday mornings-Up to 18 months
  1. Other: Credit Card Account Policy- we need to omit the Visa Credit Card on the Credit Card Policy.  Motion made by Ruth and seconded by Jill. Motion carried.

Committee Reports.  None presented for review

Communications.  None presented for review

Unfinished Business.

  • Park Board Member-we do not need to have anyone on this board.
  • Marion Township – Mike Morgan would like the $1000 a year for children of Marion Township to have access to the Library to be a 5 year deal beginning March 2020.

New Business.

  • Ratification of Ann Poindexter to represent us in mediation. Jill made the motion and Matt seconded it. Motioned moved.
  • Assistant Director’s Job Description- motion to approve made by Jill approved by Ruth. Motion approved.
  • Approval of a permanent increase in salary to $21.00 an hour effective at the end of her service as interim Director. Motion to approve made by Ruth and second by Jill. Motion approved.

Old Business.  None presented for review

Public Input.  No public input presented

Adjournment.   Loretta adjourned the meeting at 7:09pm.

Next Board Meeting:  Monday, March 9, 2020